Aivaroq Documentation

Welcome to Aivaroq Email AI Automation. This guide will help you set up and use our intelligent email processing system.

What is Aivaroq?

Aivaroq is an AI-powered email automation platform that automatically categorizes, processes, and generates intelligent draft responses for your emails. It saves you time by handling routine email tasks while maintaining accuracy and professionalism.

Key Features

• Automatic Email Classification - Sorts emails into 5 intelligent categories
• AI Draft Generation - Creates contextually appropriate responses in ~0.8 seconds
• Draft Editing - Review and customize AI-generated responses before sending
• Automated Verification - We handle email forwarding verification automatically
• Secure Access - Unique login credentials per account
• Real-Time Dashboard - Monitor email processing and analytics

Quick Start

1. Sign up for an account at aivaroq.com and verify your email
2. Choose your plan based on your email volume needs
3. Set up email forwarding from your email provider
4. Access your dashboard using the secure link sent to your email
5. Start processing emails - We handle verification automatically!

How It Works

Understanding the email processing workflow

Email Processing Flow

1. Email Arrives
   Your forwarded email reaches Aivaroq's processing system
2. AI Classification
   Our AI analyzes the email content and categorizes it into one of 5 types
3. Draft Generation
   A contextually appropriate response draft is created in ~0.8 seconds
4. Your Review
   You can review, edit, or approve the draft in your dashboard
5. Send
   Once approved, the email is sent from your connected account

Processing Speed

Accuracy Rates

Our AI maintains high accuracy across all email categories:

• Job Applications: 96% accuracy
• Inquiries: 94% accuracy
• Engagement: 93% accuracy
• Customer Service: 95% accuracy
• Feedback: 92% accuracy

Email Categories

Aivaroq automatically classifies your emails into 5 intelligent categories

1. Job Applications

Emails from job candidates, applicants, or recruitment-related inquiries. Includes resumes, cover letters, and application follow-ups.

2. Inquiries

Product questions, sales leads, general information requests, and business-related queries from potential customers or partners.

3. Engagement

Partnership opportunities, networking requests, collaboration proposals, and relationship-building communications.

4. Customer Service

Support requests, order issues, technical problems, account questions, and customer assistance needs.

5. Feedback

Reviews, testimonials, suggestions, complaints, and any feedback about your products or services.

Gmail Forwarding Setup

Step-by-step guide to forward Gmail emails to Aivaroq

Setup Instructions

1. Open Gmail Settings
   Click the gear icon → Select "See all settings"
2. Navigate to Forwarding
   Click the "Forwarding and POP/IMAP" tab
3. Add Forwarding Address
   Click "Add a forwarding address"
   Enter: your-login-id@aivaroq.com
4. Automatic Verification
   Gmail will send a confirmation email to Aivaroq
   ✓ We verify it automatically - wait 10-20 seconds
5. Enable Forwarding
   Refresh the page, then select "Forward a copy of incoming mail to"
   Choose what to do with Gmail's copy (recommend: keep in Gmail)
6. Save Changes
   Scroll down and click "Save Changes"

Filters (Optional)

You can create filters to forward only specific emails:

1. Go to Gmail Settings → Filters and Blocked Addresses
2. Create a new filter with your criteria (sender, subject, keywords)
3. Check "Forward it to" and select your Aivaroq address

Outlook Forwarding Setup

Configure email forwarding in Outlook/Microsoft 365

Outlook.com / Hotmail

1. Open Settings
   Click the gear icon → "View all Outlook settings"
2. Navigate to Forwarding
   Select "Mail" → "Forwarding"
3. Enable Forwarding
   Check "Enable forwarding"
   Enter: your-login-id@aivaroq.com
4. Choose Options
   Select "Keep a copy of forwarded messages" (recommended)
5. Save
   Click "Save" at the bottom

Microsoft 365 (Business)

1. Access Admin Center
   Go to admin.microsoft.com
2. User Settings
   Users → Active users → Select user
3. Mail Settings
   Mail tab → Manage email forwarding
4. Configure Forwarding
   Turn on forwarding
   Enter: your-login-id@aivaroq.com
5. Apply
   Save changes

Yahoo Mail Forwarding Setup

Forward Yahoo emails to Aivaroq

1. Open Yahoo Settings
   Click the Settings icon → "More Settings"
2. Navigate to Mailboxes
   Select "Mailboxes" from the left menu
3. Select Mailbox
   Click your email address
4. Add Forwarding
   Scroll to "Forwarding"
   Enter: your-login-id@aivaroq.com
5. Automatic Verification
   Yahoo will send a verification link to Aivaroq
   ✓ We automatically process it for you
6. Save
   Save your forwarding settings

Zoho Mail Forwarding Setup

Configure email forwarding in Zoho Mail

Zoho Mail (Personal & Business)

1. Open Zoho Mail Settings
   Click the gear icon (Settings) in the top right
2. Navigate to Mail Accounts
   Select "Mail Accounts" from the left sidebar
3. Select Your Account
   Click on your email address
4. Enable Forwarding
   Scroll to "Forwarding" section
   Click "Add Forwarding Address"
5. Add Aivaroq Address
   Enter: your-login-id@aivaroq.com
   Click "Add"
6. Automatic Verification
   Zoho will send a verification email to Aivaroq
   ✓ We automatically verify it for you
7. Configure Forwarding
   Once verified, check "Forward incoming emails to"
   Select your Aivaroq address
8. Save Settings
   Click "Save" to activate forwarding

Optional Settings

• Keep a copy: Enable "Keep a copy of forwarded emails" to maintain emails in Zoho
• Filters: Set up filters to forward only specific emails based on sender or subject

Custom Domain Setup

Forward emails from your own domain to Aivaroq

cPanel / Hosting Control Panel

1. Access Email Settings
   Log into your hosting control panel
2. Email Forwarders
   Find "Email Forwarders" or "Email Forwarding"
3. Add Forwarder
   Source: your@yourdomain.com
   Destination: your-login-id@aivaroq.com
4. Save
   No verification needed - starts working immediately

Cloudflare Email Routing

1. Cloudflare Dashboard
   Select your domain → Email Routing
2. Add Route
   Create custom address
   Forward to: your-login-id@aivaroq.com
3. Automatic Verification
   If Cloudflare requires verification, we handle it automatically

Dashboard & Access

Understanding your Aivaroq dashboard and secure access

Accessing Your Dashboard

After signing up, you'll receive a welcome email with two ways to access your dashboard:

1. Direct Access Link (First 24 Hours)

Your welcome email includes a secure, one-time access link that works for 24 hours. Simply click the link to instantly access your dashboard - no login required for the first time.

• ✓ Valid for 24 hours after signup
• ✓ One-time use only for security
• ✓ No credentials needed on first access
• ✓ Automatically sets up your session

2. Login ID (Ongoing Access)

Your unique Login ID is provided in your welcome email. This is your permanent credential for accessing the dashboard after the first 24 hours.

• Unique per account - Different for every user
• Secure - Only you have access to it
• Never expires - Use it permanently
• Keep it safe - Required for all future logins

Dashboard Overview

Your dashboard displays:

• Email Statistics - Total emails processed, accuracy rate, response time
• Category Breakdown - Visual distribution of email types
• Recent Emails - Latest processed emails with status
• Quota Usage - Daily email limit and remaining capacity
• Plan Information - Current subscription and renewal date

Email Status Indicators

Quota Management

Your daily email quota depends on your plan:

• Basic Plan: 200 emails/day
• Pro Plan: 500 emails/day
• Advanced Plan: 1500 emails/day
• Enterprise Plan: Custom limits

Editing Drafts As Per Plan

How to review and edit AI-generated email responses

Accessing Drafts

1. Dashboard View
   Emails with "Draft Ready" status can be edited
2. Click "Edit Draft"
   Opens the draft editor at drafts.aivaroq.com
3. Review Content
   Read the AI-generated response

Draft Editor Features

• Full Text Editing - Modify any part of the response
• Subject Line - Edit the email subject if needed
• Recipient Info - View who the email is going to
• Preview Mode - See how the email will look

Actions

Once you've reviewed a draft:

• Send Now - Approve and send the email immediately
• Save Changes - Save your edits for later
• Discard - Delete the draft if not needed

Plans & Pricing

Choose the plan that fits your email volume

Plan Comparison

Billing

• All plans billed monthly
• Cancel anytime - no long-term contracts
• Upgrade/downgrade available at any time
• Secure payment processing

Upgrading Your Plan

1. Log into your dashboard
2. Click "Upgrade" in the plan card (bottom left sidebar)
3. Select your new plan
4. Complete payment - changes take effect immediately

Troubleshooting

Solutions to common issues

Forwarded Emails Not Appearing

Possible Causes:

• Forwarding not enabled in your email provider
• Emails going to spam at provider level
• Incorrect Aivaroq email address entered

Solutions:

1. Double-check forwarding is enabled in your email settings
2. Verify you entered the correct address: your-login-id@aivaroq.com
3. Wait 2-3 minutes for initial setup to complete
4. Send a test email to yourself to verify forwarding works

Quota Exceeded

If you've reached your daily email limit:

• Wait for reset - Quotas reset at midnight UTC
• Upgrade plan - Get a higher daily limit immediately
• Filter emails - Forward only priority emails using filters

Draft Not Generating

If an email shows "Processing" for more than 30 seconds:

1. Refresh your dashboard (click the Refresh button)
2. Check your internet connection
3. Wait 1-2 minutes and check again
4. If still processing, contact support with the email ID

Login Issues

Can't access your account?

• Verify you're using the correct Login ID from your welcome email
• Check if the 24-hour direct access link has expired
• Clear browser cache and cookies
• Try a different browser
• Contact support for account recovery if Login ID is lost

Email Categorization Incorrect

If an email is mis-categorized:

• This is rare (~5% of cases) due to our 94-96% accuracy
• Edit the draft to correct the response
• Our AI learns and improves over time
• Report persistent issues to support

Frequently Asked Questions

Quick answers to common questions

Is my email data secure?

Yes. All emails are encrypted in transit and at rest. We use enterprise-grade security and never share your data with third parties. Your Login ID is unique and private to your account.

Can I use Aivaroq with multiple email addresses?

Yes! Each plan supports one Aivaroq email address, but you can forward multiple personal/business emails to it.

How accurate is the AI categorization?

Our AI maintains 92-96% accuracy across different email categories. You can always edit drafts before sending.

Do I need to manually verify email forwarding?

No! Aivaroq automatically handles verification for Gmail, Outlook, Yahoo, Zoho, and most custom domains. You don't need to click any confirmation links or enter codes.

What happens if I exceed my daily quota?

Additional emails will be queued until your quota resets at midnight UTC, or you can upgrade your plan for immediate processing.

Can I cancel anytime?

Yes, there are no long-term contracts. You can cancel your subscription at any time from your dashboard.

Do you support attachments?

Yes, we process email attachments including document scanning (OCR) for text extraction.

How long are emails stored?

Processed emails and drafts are stored for 30 days, after which they're automatically deleted for security.

Can I customize the AI responses?

Yes! You can edit any AI-generated draft before sending. We're also working on custom response templates.

What email providers are supported?

Gmail, Outlook/Microsoft 365, Yahoo Mail Plus, Zoho Mail, and any custom domain with email forwarding capabilities. Verification is automatic for all.

What if I lose my Login ID?

Contact our support team at support@aivaroq.com with your registered email address for account recovery assistance.

Is there a free trial?

We offer a 7-day free trial on the Basic plan. No credit card required to start.

Contact Us

Need help? We're here to support you

Support Email

We typically respond within 24-48 hours.

Enterprise Inquiries

For custom plans, bulk pricing, or enterprise features:

General Questions

Visit our main website:

Report a Bug

Found a technical issue? Let us know with:

• Description of the problem
• Steps to reproduce
• Browser and device info
• Screenshots if applicable